Fleet Live
9th - 10th October 2018
NEC, Birmingham

2017 Best Practice Sessions

The Best Practice Seminars at Fleet Live tackle the key industry issues in an insightful and interactive way.

Led by subject specialists, the sessions offer practical guidance to fleet operators looking to implement effective policies and processes into their organisations.

The seminars were a must-attend element in 2017 – an exciting forum for fleet decision makers, suppliers, manufacturers and service providers alike. Each of the Best Practice Seminars were delivered once per day, and included:



Gil Ayalon, Regional Director, Mobileye

Autonomous vehicles will revolutionise the UK's roads and are rarely out of the news. But what does this mean for fleets? Will fully autonomous cars, vans, trucks and lorries be joining your fleet anytime soon? When will the promise of unparalleled safety benefits materialise? How will autonomy work with your existing technology? What autonomous capabilities are available right now? This session provided fleet managers with the essential tools to understand autonomous vehicles in the short, medium and long term, in preperation for the biggest changes the industry has ever seen.

  • Autonomy - what this really means for fleets today, tomorrow and in the future
  • Today - the automated technology available for fleet managers right now 
  • Regulation - which autonomous features will be mandatory on new vehicles and when?
  • Mapping - why the lack of UK mapping means full autonomy may still be some years away
  • Renewal - why you don't have to wait for vehicle renewal programmes to get the latest safety technology

Paul Lomas, Head of Sales - New Business, ALD Automotive

With the rapid development of connected vehicles and autonomy on the horizon, the role of the fleet professional in the future is going to change. Companies need to consider their strategies for monitoring vehicles and, once technology is in place, how they will manage the huge amount of data generated to produce cohesive and commercially useful insights that are actionable. Guided by more than a decade of in-depth telematics experience supporting large and small fleets at ALD Automotive, this session covered:

  • Considerations when introducing telematics
  • The importance of data in managing a fleet
  • Developing a culture where drivers support the use of telematics
  • Delivering return on investment
  • Combining multiple data sources to shape the future of mobility

Richard Tilden, Head of Commercial Vehicles, Lex Autolease

Funding methods for commercial vehicles are a key part of the decision-making process for ensuring the fleet is cost effective in the long-term. While choices predominantly focus on contract hire versus purchase, businesses need to make sure they consider all available options and their relative pros and cons before agreeing on a funding strategy. This session reviewed the full range of funding choices available to fleets and key considerations during decision-making through expert advice and case studies.

  • Funding options – choosing a product that serves your business
  • Case study-led review of funding strategies
  • Review of key tax considerations including IFRS
  • Sole supply versus multi-supply
  • Calculating the true cost of capital
  • Added-value services from funding suppliers

David Richards, Head of Marketing, AA Drivetech

What risk management strategies should companies implement to ensure that vehicles and drivers are compliant and safe on the road? This is a critical part of any fleet manager’s role, but one of the most complex, as it requires strategies to be driven at every level of a company, from the boardroom through to employees and from company cars to vans, trucks and grey fleet. This session provided practical examples of how companies can effectively evaluate their risks, plan for change and then successfully introduce effective policies that provide tangible business benefits.

  • Understanding the employer’s duty of care
  • Evaluating risk management options
  • The importance of Plan, Do, Check, Act
  • Securing board level support
  • Strategies for engaging and managing drivers

Richard Evans, Head of Business Development, Jaama

Mark Woodworth, Head of Transport and Logistics, Speedy Services

Vehicle fleets are subject to a wide range of legislation that is often subject to change, meaning managers need to take every opportunity to update their knowledge of the rules that affect their businesses. This session reviewed the legislation affecting fleet operators and the requirements facing businesses to ensure compliance. It also looked at the role of auditing and reporting when it comes to ensuring that a fleet is adhering to the latest standards.

  • Legislation overview – key rules and what fleets need to do to comply
  • The role of data in providing a holistic compliance picture
  • The use of technology to ensure compliance
  • Effective tachograph management
  • Strategies for effective vehicle checks
  • Auditing and reporting best practice

Claire Evans, Head of Consultancy, Zenith

Fleet funding methods can deliver long-term benefits to businesses when the right strategies are introduced. To ensure the correct choices are made, it is important to ensure companies review the full range of options available and their relative benefits to the business. This includes the tax positions of different choices following recent legislative changes and how to calculate the cost of capital to provide an accurate comparison of choices. This session provided a detailed review of the available funding options, considers key questions relating to the pros and cons of each option and provides best practice guidance on how to benchmark different options.

  • Reviewing available funding options – from contract hire to salary sacrifice
  • Key factors to consider in funding decisions
  • Strategic review of tax and legislation – how are funding choices affected?
  • Establishing the true running cost of your fleet
  • When to carry out funding reviews

Duncan Chumley, Managing Director, Free2Move Lease UK.

The rise of connected vehicles has expanded the mobility horizons of fleet managers, with the potential for employees to access ‘unlimited mobility’. Connected vehicles can benefit decision-makers in two ways. Firstly, individual models can share a wealth of data about vehicle use and performance to enable much greater levels of pro-active management, while providing a range of driver-focused services to employees. This session looked at the opportunities connected vehicles will bring and the key fleet policy strategies that need to be considered including risk management.

Topic summary

The new landscape of mobility and behaviour changes
The concept of connectivity
Opportunities for commercial benefit
The role of data
Opportunities and challenges for Fleet Managers 

John Collins, Sales Director, Enterprise Flex-E-Rent

Rental is at the forefront of a revolution in the way fleets use vehicles. Daily hire is now just one part of a wide range of vehicle sourcing options that extend from minutes to months, providing the ultimate in flexibility for dynamic business environments. This session looked at the choices now available to fleet operators and how they can provide a cost-effective alternative to traditional fleet acquisition policies.

  • Asset management and resource utilisation
  • Strategies for developing mobility solutions
  • Vehicle hire in the mobility supply chain
  • Finding alternatives to traditional fleet acquisition policies
  • Cost-effecting sourcing of specialist vehicles

Toby Poston, Director of Communications and External Relations, British Vehicle Rental and Leasing Association (BVRLA)

Ian Featherstone, Fleet Advice Manager, Energy Saving Trust

The UK has begun the journey towards a future of carbon-free transport, but what do the first steps look like for fleet operators? What do government proposals mean for fleets and how could it affect their vehicle choices and future access to key urban areas? This session provided the key facts fleets need to know to prepare strategies for the future of their fleet. It provided a vital overview of how the market is developing and the options available for change.

  • Legislative framework for cleaner transport
  • Plans for the future and a timeline for change
  • Strategies for developing mobility solutions
  • How industry suppliers are supporting change
  • What fleets need from government
  • Action plan for fleets to support transition to low-emissions